Export Administrator
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| Job Type | Permanent Full Time |
| Location | Bicester |
| Area | Oxfordshire, England |
| Sector | Admin, Secretarial and PA |
| Salary | Up to £20000 per annum |
| Start Date | ASAP |
| Job Ref | J2039 |
| Job Views | 255 |
- Description
- Due to continued and exciting growth within their business, our client based on the outskirts of Bicester are seeking to recruit a full time Export Administrator into their business.
You will be joining a passionate and team spirit-oriented business that puts a lot of thought into providing a positive work environment that encourages interaction and ideas sharing through the company. This is an organisation that truly strives to maintain an environment in which you will feel valued and supported in order for you to be the best in what you can do at work.
Arguably one of the areas best places to work in terms of benefits, career development and a highly enjoyable/stimulating work environment.
As an Export Administrator the main tasks include preparation and processing of paperwork for domestic and international shipments; including despatch notes, commercial invoices, customs and other export documents required to facilitate timely and accurate despatch of customer and supplier shipments in line with company processes and in accordance with current legislation. Working with other departments to ensure timely despatch of customer orders and the preparation and timely submission of all compliance returns.
Duties and Responsibilities
*Preparing shipping and customs documentation in compliance with legal obligations; applying for export licences and checking that they are correct; ensuring that paperwork for shipments is complete and correct prior to dispatch; filing paperwork; and maintaining records in readiness for Government audits.
*Checking customs documentation such as import/export declarations, resolving queries and ensuring records are accurate and up to date.
*Filing of all shipping documentation.
*Receiving customer orders; comparing with quotations; working with other departments to resolve queries; and preparing and sending sales acknowledgments to customers whilst also adhering to company policies and legal requirements.
*Processing customer sales invoices and credits using commercial software whilst also adhering to company policies.
*Arranging collection of orders and worldwide collection from end user for faulty returns.
*Maintaining electronic and paper-based records required to meet compliance obligations.
*Responding to queries from both internal and external customers daily.
*Ensuring that paperwork is produced to comply with the requirements for the import and export of goods.
*Assisting in the preparation and submission of compliance returns.
*Assisting with queries regarding orders, shipments and compliance from internal departments.
*Ensuring customers are fully informed with all relevant information regarding their orders and shipments.
It is essential that you have a background as an office administrator, can work independently and work in a structured/process driven environment. Ideally you will have knowledge of preparing shipping paperwork and dealing with couriers.
The hours of work are 8.30am to 4.30pm Monday to Friday and benefits include 27 days holiday, a performance related bonus and discretionary profit share bonus annually. It is essential that you drive/own a car as the location is outside Bicester and no public transport routes coincide around the hours of work.
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Equation Recruitment are an equal opportunities employer that operates as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Replying to this advert means that you provide us with authorisation to add you to our database for us to match and contact you to other suitable vacancies.
